Office Coordinatorr

Donovan Creative Communications is an upscale, boutique agency providing excellence in all aspects of communications.  Our growing team inhabits a restored heritage home in downtown Edmonton, where parking is free and great restaurants are only a short walk away. 

We pride ourselves in offering an open and welcoming environment to both staff and clients that fosters innovation and creativity. 

As part of our team, you will be exposed to and involved in all aspects of the communications cycle while supporting the day to day operational needs of the company. 

As Office Coordinator, your role is only as limited as your own motivation.  Your core responsibilities will include:

• Printing and production coordination
• Office supply and service management
• Oversee accounting and financial services
• Records management
• Executive Administration on behalf of The President
• Schedule
• Travel Arrangements
• Correspondence
• Schedule and time-tracking maintenance
• Research and report preparation

You will also be responsible for: Implement new office methods and procedures to ensure accuracy and efficiency; ensure accurate maintenance of office records, manuals and documents keeping abreast of new policies and procedures; interpret new directives, policies and regulations and inform appropriate personnel of changes. Coordinate all office functions to include but not limited to staffing, training, personnel, supplies, equipment maintenance, repairs and renovations.

Resolve office problems independently and facilitate solutions; confer with supervisor to resolve more complex situations.

Assist supervisor in planning and implementing office development based on knowledge of current office operations.

Coordinate and schedule arrangements for meetings, conferences, seminars and patient appointments. Perform clerical duties as required in support of office functions including but not limited to composing and typing letters, reports and correspondence; take dictation and minutes; maintain appropriate files; screen and route mail and documents. Perform other related duties incidental to the work described herein.

Experience:

• Three years of related secretarial/clerical experience to become competent in the administration of complex office functions related to office organization and management, communications, and budgetary/accounting activities.
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
• An optional typing speed of 40 corrected words per minute may be required.

You are a problem solver that takes initiative and enjoys a challenge.  Your time management skills and ability to organize are surpassed only by your love of all things straightforward and simple.  Patience, organization, honesty and determination are virtues you possess, value and motivate in others.  Your work style is both independent and team-oriented, depending on the day; and what you don’t know, you know you can learn. 

Your computer will be your lifeline so well-developed skill in MS Office, Outlook and Internet Explorer are required.  Business writing and research experience will be a definite asset, as would a familiarity with marketing and media terminology. 

Donovan Creative offers a very attractive health and benefits package and unlimited opportunity for motivated people who can get the job done. Send a cover letter outlining how your skills meet our needs and your salary expectations, along with a resume and link(s) to your online portfolio using our online application form.

No phone calls please. Only those selected for an interview will be contacted.